CONSTITUTION & BYLAWS
CONSTITUTION AND BY-LAWS
NATIONAL ASSOCIATION OF POSTAL SUPERVISORS
This organization shall be known as “BRANCH 29, NATIONAL ASSOCIATION OF POSTAL SUPERVISORS”.
The objectives of this Branch shall be to promote, through appropriate and effective action, the welfare of its members and to cooperate with the United States Postal Service, in a continuing effort to improve the service, to raise the standard of efficiency, and to widen the field of opportunity for members who make the Postal Service a career.
Section 1 - NAPS shall have three classes of members. These classes of members shall be (1) active, (2) associate, and (3) honorary.
Section 2 - Active Members
Included are all supervisory/managerial and postmaster personnel who are not subject to collective bargaining agreements under Chapter 12 of Title 39, US Code, and who are employed in processing and distribution centers and facilities, including, but not limited to, Headquarters, area and district offices, post offices, network distribution centers, and other installation personnel.
NAPS is not the representative of personnel employed as PCES installation heads and postal inspectors, or other like positions in the USPS Headquarters or field facilities.
Section 3 - Associate Members
Former active members of this association who were in good standing at the time of retirement may be associate members.
Associate members shall be entitled to all the same benefits granted to regular members.
Associate members shall pay dues at the national or branch level no less than an amount one half the national per capita tax, which will include a subscription to THE POSTAL SUPERVISOR.
Associate members who hold offices at the national or branch level shall pay the full share and same dues and assessments as regular active members of their branches.
Section 4 - Honorary Members
Members of this association who are in good standing at the time of retirement or promotion shall be entitled to honorary membership.
Honorary members shall not be required to pay dues, and except for attending meetings, shall not be eligible for any of the benefits described in Section 3.
Section 1 - Regular meetings of this Branch shall be held quarterly, at a time and place set by the President. The fourth quarterly meeting shall be held in December and shall be known as the Annual Meeting.
Section 2 - A special meeting may be called by the President, or at the written request of ten members in good standing, filed with the secretary seven days prior to the proposed meeting. The recording secretary shall immediately notify all members by mail of such special meetings.
Section 3 - An attendance log must be maintained by the secretary of all members attending the meetings. This log will serve as the official attendance record of all meetings.
OFFICERS, NOMINATIONS, AND ELECTIONS
Section 1 - The officers of this Branch shall be a President, Vice President, Administrative Vice President-NDC, Executive Vice President-Customer Service, Secretary, and Treasurer. The officers and the Immediate Past President shall constitute the Executive Board.
Section 2 - All officers shall be elected by secret ballot. At the second quarterly meeting, in even numbered years, the President shall appoint a nominating committee. This committee shall have until the third quarterly meeting to solicit eligible members who wish to run for office. The list of candidates shall be presented at the third quarterly meeting. Every effort must be made by the committee to obtain at least (2) nominees for each office.
Section 3 - The President, at the third quarterly meeting, shall declare the meeting open for additional nominations from the floor for candidates for all offices. The nominations are declared closed at the adjournment of the third quarterly meeting.
Section 4 - To be eligible, a candidate must have attended three (3) Branch 29 meetings during the twelve months prior to the close of nominations. Retirees may run for any office, provided they have paid full dues and are in good standing. The official attendance log shall be used to determine eligibility.
Section 5 - The office of Administrative Vice President will be restricted to Branch 29 members employed at the Cincinnati Network Distribution Center.
Section 6 - When each winning candidate is announced, the candidate receiving the second highest number of votes shall be declared the alternate.
Section 7 - Newly elected officers shall be installed as the last order of business at the December meeting in even-numbered years, and they shall assume their offices on January 1st. Their tenure shall be for two years.
Section 8 - The office of Executive Vice President will be restricted to Branch 29 members who are currently or have been previously employed in the Customer Service field for a minimal period of 1 continuous calendar year.
DUTIES OF OFFICERS
Section - 1 The President shall preside at the meetings of this Branch and of the Executive Board, and call special meetings as provided by Article IV, Section 2, appoint committees, decide all questions of order subject to an appeal to the members present, enforce the laws and rules of this Branch, sign all warrants on the Treasurer as instructed by the membership and perform all other duties of his/her office. The President will be provided with a cell phone and all bills will be paid by the Branch. He/she shall be a delegate to state and national conventions, or to any other convention or gathering to which this branch may send one or more delegates. Any officer designated to be a delegate to state and national conventions, or to any other convention or gathering to which this branch may send one or more delegates shall be provided a specific sum of money for allowable expenses, which sum shall equal the appropriate reimbursement of expenses to include per diem, mileage, and lodging.
The President shall make the determination as to which officers attend gatherings other than the National and States conventions based on the purpose of the gathering and the applicability for that officer in relation to Branch activities. The office of Past President shall be recognized for a period of two years. The office will receive all benefits as a regular officer.
All elected officers are required to actively participate in the representation of the membership including disciplinary matters. While the President is required to handle matters of representation, including discipline, the workload and representation will evenly be distributed among the officers by the President when he/she is not able to handle the matter. Any officer failing to provide their share of representation to the membership will not be eligible for expense reimbursement and will be removed from their office.
An advocacy pool shall be established based on election of members consisting of 5 members. This pool will have a minimum of one representative from each functional area – Customer Service, P&DC, and NDC.
Section - 2 The Vice President shall serve in the absence of the President and in addition, shall serve as permanent chairman of the membership committee.
Section - 3 The Secretary shall keep an accurate record of the proceedings of the meetings of this branch and prepare and receive all correspondence.
Section - 4 The Treasurer shall be the custodian of all funds of this branch and shall disburse them only as directed by the membership upon proper certification by the President, properly attested by the Recording Secretary.
Section - 5 The Administrative Vice President will report to the President of Branch 29 on matters concerning the welfare of members employed at the Cincinnati Network Distribution Center.
Section - 6 The Executive Vice President will report to the President of Branch 29 on matters concerning the welfare of members employed in the Customer Service field.
A list of eligible delegates will be announced at the 1st quarterly meeting of the Convention year by the secretary. All eligible delegates will have until the start of the second quarterly meeting to declare their intentions to the membership regarding the Convention. The maximum number of delegates including the President shall be equal to 10% of the total membership. In the event that there are more eligible members to become delegates than the 10% maximum, the delegates shall be ranked in the following order, 1- Executive Board, 2- Members who attended all 4 quarterly meetings during the previous year, 3- First time attendees, 4- Members who attended the most meetings since the last convention. If there are still vacant spots remaining, the remaining eligible members who intend to attend the convention, will be selected by the Executive Board prior to the end of the 2nd quarterly meeting of the year in which the convention is being held. Retirees will be allowed to be delegates to the conventions and the Legislative Conference, provided that the retiree pays the full yearly dues. The expenses to all conventions will be fully paid for all officers of the branch. It is required that all members serving as delegates for Branch 29 must sit together as a group at all conventions. To be eligible to be a delegate, members must attend three (3) of the four (4) meetings prior to that year’s convention.
DUES AND ASSESSMENTS
Section - 1 The dues of each active member shall be $11.00 per pay period.
Section - 2 The annual dues of active associate members shall be $60.00 plus auxiliary dues, state and national per capita assessments, payable annually in advance, or payable under the “Dues Check Off Plan” and provided further that the dues and per capita assessments of all elected officers be remitted during their term of office.
Section - 3 An annual subscription to THE POSTAL SUPERVISOR magazine is included in active members’ dues. Honorary members desiring THE POSTAL SUPERVISOR magazine shall pay the current subscription price thereto.
Section - 4 From the dues of each member, there shall be set aside one dollar each month as a fund for delegates, 100% of this fund for national conventions, to be divided equally among the delegates attending.
Section - 5 Members in arrears for dues and assessments, for more than six months, may be suspended. Suspended members shall be reinstated upon payment of the arrearage.
Section - 6 “Annual” shall be construed as covering the period from January 1, to December 31, and constitutes the fiscal year of this Branch.
Section - 7 State Branch Membership - Branch 29 will not join or be a member of the Ohio State Branch or any other organization. Anytime endorsement or membership of Branch 29 is considered for either State Branch or any other organization, such will be put to a vote of the membership to modify this article and section of the constitution in accordance with Article 9 of this Constitution. Branch 29 will withdraw from membership in the Ohio State Branch.
Section - 8 Branch Auxiliary - The local Auxiliary will not automatically receive funds from the general membership. Any funds provided to the local Auxiliary must be approved by a majority vote of members at a local membership meeting.
This constitution may be amended by referendum, provided that due notice in writing of the amendment proposed shall have been read and filed with the Secretary at the previous regular meeting. The secretary shall prepare ballots and mail one to each member in good standing. Balloting shall be by mail or in person before 8:30 pm at the next regular meeting. An election committee of three (3) members appointed by the President shall count all ballots received by the Secretary. A vote of two-thirds of those voting is required for passage. An amendment receiving a two-thirds vote shall become operative immediately.
15 members present shall constitute a quorum for the transaction of business at any regular or special meeting.
ORDER OF BUSINESS
The following order of business shall be observed unless varied by vote:
1. Roll Call of Officers 6. Unfinished Business
2. Reading of Minutes 7. New Business
3. Treasurer’s Report 8. Announcements
4. Reading of communication, bills, notices, etc. 9. Election of Officers
5. Report of Committees 10. Adjournment
There shall be an Auditing Committee of three members appointed by the President at the December meeting, who shall audit the books of the Treasurer immediately following the close of the books for the fiscal year, and to report to the branch at the next regular meeting. In addition, the Auditing Committee will screen the Secretary’s files, removing and destroying all records over two years old and excepting that of branch meetings will be retained in the files for ten years.
Robert’s Rules of Order shall govern the proceedings in the meetings of this board. The President shall appoint a Parliamentarian.
These BY-LAWS may be amended or suspended at any regular meeting of this branch by a two-thirds vote of members present and voting.
FEES FOR NO-SHOWS
Expenses which are incurred due to any member making a reservation(s) for a Branch 29 function, and said member fails to cancel and said reservation(s) by notifying one of the officers by at least three (3) days prior to the function, shall be charged to the member who made the reservation(s). To maintain his/her status as a member in good standing, said member must pay any fees owed to Branch 29 before the next quarterly meeting.
Updated 12/6/14 to include proposals passed at the Annual meeting 12/6/14